Employer feature · Included in every plan
A free time tracker for your remote worker.
The VirtualWorkers.Asia time tracker is a free desktop app your remote worker runs while they’re on the clock. It records hours, periodic screenshots and an activity level for each shift, and shows all of it in your employer dashboard — with no per-seat fee on any plan.
No commissions, no lock-in. Compare plans
- Hours, screenshots and activity, per shift
- Free on every plan — for you and your worker
- Workers see their own record too. Nothing hidden.
Updated 26 August 2026 · VirtualWorkers.Asia
Shift 9:00 AM – 5:00 PM (Manila) · 6h 20m tracked so far
Time tracking at a glance
The short version, for anyone comparing options.
- What it is
- A free desktop app your worker installs on the machine they work from. It tracks time only while a shift is running.
- What it records
- Hours per shift, screenshots taken periodically through the shift, and an activity level from keyboard and mouse use.
- Where you see it
- Your employer dashboard → Remote Tracking: Screenshots, Schedules, Reports, Workers and Projects.
- Who can see it
- You, and the worker — they see their own screenshots and hours, never another worker’s.
- Cost
- US$0. Included on Free, Optimised and Elite. No per-worker or per-seat charge.
- Set-up
- Send a join link from your dashboard. The worker creates a free account and installs the app — about ten minutes.
From join link to first report
Four steps, and only two of them are yours.
- Day 0 · you
Send the join link
Open your employer dashboard and send your worker a join link. It takes them through creating a free VirtualWorkers.Asia account and downloading the tracker app. That’s the only thing you do to get started — there’s nothing for you to install or configure.
Join link · sent to maria.reyes@…Adam at Harbour Accounting has invited you to track shifts with VirtualWorkers.Asia.
1. Create your free account · 2. Download the tracker · 3. Sign in and start your first shift.
- Day 0 · your worker
Install and sign in
Your worker installs the app on the machine they’ll actually work from, signs in with their new account and sees the shifts you’ve scheduled. They press Start when the shift begins and Stop when it ends. Nothing is captured outside that window.
Tracker · signed in- Today’s shift · 9:00 AM – 5:00 PMReady
- Project · Client support inboxAssigned
- Start shift▶
- Week 1 · you
Set the schedule
Plan each worker’s shifts in a weekly grid — one-off or repeating — and assign each shift to a project. If you’d rather not fix hours, switch on flexible tracking for that worker and let them clock in when they start. You can also set a minimum number of hours per shift so a short day stands out in the report.
ScheduleRepeats weekly- Days
- Mon – Fri
- Hours
- 9:00 AM – 5:00 PM (Manila)
- Project
- Client support inbox
- Flexible tracking
- Off
- Minimum hours
- 7 per shift
- Every shift · automatic
Everything lands in your dashboard
While the shift runs, the app tracks time, captures screenshots and records keyboard and mouse activity. It all appears under Remote Tracking — by worker, by project and by day — and the weekly report tells you hours, projects worked and average activity for any date range you pick.
31h 40mHours tracked71%Avg activity190ScreenshotsMonTueWedThuFri
What’s in the Remote Tracking tab
Six views, one place — inside the employer dashboard you already use to post jobs and read applications.
| View | What it shows | Use it to |
|---|---|---|
| Screenshots | Every capture, browsable by worker, project and day, with the activity level at that moment. | Spot-check a shift, or answer “what was being worked on at 3 pm?” without asking. |
| Schedules | A weekly grid of planned shifts, colour-coded as worked, partial, missed or upcoming. | See at a glance who showed up, who was short and who has a shift coming. |
| Reports | Hours per day, projects worked on and average activity, for any date range. | Check invoices against tracked hours before you pay at month end. |
| Workers | Everyone you’ve hired, their projects, and whether they’re online right now. | Know who is on shift before you send a message or book a call. |
| Projects | Work grouped by client or project, with a role for each team member. | Split one worker’s hours across two clients, or run a small team on one project. |
| Worker view | Your worker’s own screenshots and hours, from their dashboard. | Give them the same record you see — it settles “how many hours” before it becomes a question. |
Your worker sees exactly what you see
Every worker can open their own screenshots and hours from their dashboard. The record you see is the record they see — the same captures, the same totals.
That’s deliberate. Time tracking works when it’s open: it protects a good worker as much as it reassures you, and it takes the edge off the monthly “how many hours was that?” conversation because you’re both reading the same page.
What the worker can’t see is anyone else’s data — other workers’ screenshots, hours and team reports stay with you.
- Their own screenshotsVisible
- Their own hours and shiftsVisible
- Projects they’re assigned toVisible
- Other workers’ screenshots
- Team reports
When to use it — and when not to
Use it when
The role is hours-based and you’re paying by the hour or for a fixed shift — customer support, admin, data entry, bookkeeping, a virtual assistant covering your inbox. Tracked hours give you an invoice you can check, and a new worker a clear record of their first month.
It also earns its keep when a worker is shared between two clients or projects and you need the hours split cleanly.
Skip it when
You’re paying for output — a developer shipping features, a designer delivering a brand, a writer on a per-article rate. Screenshots tell you little about work that happens in bursts of thinking, and activity levels punish people for reading.
Many employers on VirtualWorkers.Asia never switch it on. It’s an option, not a condition of hiring here.
What a paid tracker would cost you
| VirtualWorkers.Asia tracker | Typical paid tracker | |
|---|---|---|
| Price | US$0 on every plan | A monthly fee per worker (“per seat”), billed to you |
| Hours, screenshots, activity | Included | Included |
| Schedules and shift reports | Included | Usually on a higher tier |
| Lives in your hiring dashboard | Same login as your jobs and applicants | Separate tool, separate login |
| Worker sees their own record | Included | Varies — often off by default |
| Worker has to pay | Never | Never |
Paid trackers are good tools. The point is that for most direct hires you don’t need one — the basics are already here and already paid for.
Screenshots and activity levels show you what was on screen and whether the keyboard was moving. They don’t measure judgement, care or the quality of a phone call. Use the tracker to check hours and settle invoices — and judge the work by the work.
Time tracker questions
Is the time tracker really free?
Yes. The VirtualWorkers.Asia time tracker is included on every employer plan, including the Free plan, with no per-worker or per-seat fee. Workers never pay for anything on VirtualWorkers.Asia, so the app is free for them too.
How does my worker get set up?
Send them a join link from your employer dashboard. It walks them through creating their free VirtualWorkers.Asia account and downloading the desktop tracker. Both steps have to be done before a shift can be tracked — there is nothing for you to install.
Does it run all the time?
No. It tracks only while a shift is running. Your worker starts the shift in the app and stops it when they finish; outside that window nothing is captured — no screenshots, no activity, no hours.
Does my worker know they’re being tracked?
Always. They install the app themselves, start each shift, and can open their own screenshots and hours from their dashboard at any time. There is no silent or hidden mode.
What does a screenshot show?
The worker’s screen at the moment of capture, taken periodically through the shift, plus an activity level calculated from keyboard and mouse use. You browse captures by worker, project and day in the Remote Tracking tab.
What is the activity level?
A percentage showing how much of the tracked time had keyboard or mouse input. It is a rough signal, not a productivity score: a worker on a phone call or reading a long document will show low activity while doing exactly the job you hired them for.
Can I use it with a worker I didn’t find on VirtualWorkers.Asia?
Yes. Any remote worker can create a free VirtualWorkers.Asia account through your join link and track shifts for you, wherever you originally found them.
Do I have to use it?
No. It is there if you want visibility on hours. Plenty of employers hire on VirtualWorkers.Asia and manage by output alone, and the tracker can be switched on later if that changes.
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