Employer feature · Elite plan
The paperwork for hiring offshore, already drafted.
The Contracts & Onboarding Docs Pack is nine editable documents — contractor agreements, policies, checklists and templates — written for Australian and New Zealand businesses engaging remote workers in the Philippines, Vietnam, Indonesia, India and Malaysia. Pick the country, fill in the blanks, send.
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- Independent contractor agreement for each of the five countries
- Confidentiality, IP and data-handling clauses built in
- Day 1, week 1, day 30 and day 90 onboarding checklists
Updated 26 August 2026 · VirtualWorkers.Asia
- Contractor agreement · PhilippinesWord
- Confidentiality, IP & data handlingWord
- Work-from-home & equipment policyWord
- Onboarding checklist · day 1 / week 1 / day 30Sheet
- Monthly invoice templateSheet
- Timesheet & leave scheduleSheet
The pack at a glance
- What it is
- Nine editable documents: agreements, policies, checklists and templates for engaging an overseas contractor.
- Written for
- Australian and New Zealand businesses hiring direct on VirtualWorkers.Asia.
- Countries
- Philippines · Vietnam · Indonesia · India · Malaysia — one agreement each, shared policies and checklists.
- Formats
- Word and Google Docs for agreements and policies; spreadsheets for checklists, invoice and timesheet.
- Where
- Employer dashboard → Docs pack, on the Elite plan.
- What it is not
- Legal advice. Plain-English templates for the common case; have your adviser check anything unusual.
What’s in the pack
| Document | Format | What it covers |
|---|---|---|
| Independent contractor agreement | Word / Google Docs · one per country | Role, monthly rate, hours and time zone, start date, notice period, invoicing, the contractor relationship, termination. Follows the norms of the worker’s country. |
| Confidentiality, IP & data-handling addendum | Word / Google Docs | Your client data, your systems, who owns the work product, what happens to access and files when the engagement ends. |
| Work-from-home & equipment policy | Word / Google Docs | Hours and availability, communication expectations, the machine and connection the worker uses, backups, leave and public holidays. |
| Onboarding checklist | Spreadsheet | Day 1, week 1 and day 30: agreement signed, accounts and access, tracker installed, first real task, daily check-ins, expectations review. |
| 30- and 90-day review templates | Word / Google Docs | A short structured review at a month and a proper one at three: what’s working, what to change, whether to continue. |
| Monthly invoice template | Spreadsheet | A clean invoice the worker sends you each month — rate, hours or days, any agreed extras — so paying is a two-minute job. |
| Timesheet & leave schedule | Spreadsheet | Hours per day and leave taken, for roles where you’re not using the free time tracker. |
| Offboarding & access-removal checklist | Spreadsheet | Final invoice, handover, return of files, and every account and password to revoke — the part everyone forgets. |
| Public-holiday calendar | Spreadsheet | The national holidays in all five countries, so you know in advance when your worker will be off. |
Everything you’d otherwise cobble together from three websites and a mate’s old contract.
Why the agreement changes by country
An Australian employment contract was never meant for this. These were.
| Country | Time zone vs AEST | Customs the agreement allows for |
|---|---|---|
| Philippines | UTC+8 · 2 hours behind | 13th-month payment is customary and widely expected; invoicing in US dollars; Holy Week and the Christmas period are the big holidays. |
| Vietnam | UTC+7 · 3 hours behind | Tết (Lunar New Year) is a week or more away from work, usually late January or February; a Tết bonus is customary. |
| Indonesia | UTC+7 (Jakarta) · 3 hours behind | THR, a religious-holiday allowance paid before Eid al-Fitr, is customary; Ramadan hours may shift. |
| India | UTC+5:30 · 4½ hours behind | Diwali is the main break and a Diwali bonus is customary; public holidays vary by state, so the calendar names the state. |
| Malaysia | UTC+8 · 2 hours behind | Hari Raya, Chinese New Year and Deepavali are all observed; a year-end bonus is customary rather than expected. |
AEST is UTC+10; add an hour during daylight saving (AEDT). Customs are what workers commonly expect, not legal entitlements for a contractor — the agreement makes whichever you choose explicit.
The first 90 days, on one page
The checklists in the pack, in prose.
- Day 1
- Agreement signed and countersigned. Accounts and access created — email, the tools, the shared drive. Free time tracker installed if you’re using it. A 30-minute call: who’s who, how to ask questions, what the first week looks like.
- Week 1
- One real task, not a training video. A short daily check-in at the same time each day. Tools walkthrough on the job. Confirm the hours actually work in both time zones.
- Day 30
- Expectations review from the template: what’s going well, what’s unclear, anything to change in hours or scope. First invoice received and paid on time — it sets the tone for the next eleven.
- Day 90
- A proper review. Continue, adjust the role, or part ways cleanly with the offboarding checklist. Either way, nothing was left in your head.
From offer to onboarded in three steps
Pick the country
Each agreement follows the contractor norms of the worker’s country — the Philippines’ 13th-month custom, invoicing in US dollars, local public holidays — so you’re not adapting an Australian employment contract that was never meant for this.
- Philippines
- Vietnam
- Indonesia
- India
- Malaysia
Choose the agreementPhilippines13th month · USD invoicing · PH holidaysVietnamTết · USD invoicingIndonesiaTHR · USD invoicingFill in the blanks
Names, role, monthly rate, hours and time zone, start date, tools, notice period. Every document is editable, with the blanks marked and the clauses in plain English. Ten minutes, not an afternoon with a template site.
Contractor agreement · PHDraft- Contractor
- Maria Reyes
- Role
- Customer Support Specialist
- Rate
- US$900/month · paid monthly
- Hours
- 40 h/week · 9–5 AEST
- Start
- 1 Sep 2026 · 30 days’ notice
Send it and onboard
Send the agreement, then work the checklist: accounts and access on day 1, the first real task in week 1, expectations reviewed at day 30, a proper review at 90. Nothing forgotten, because nothing was in your head.
- Day 1 · agreement signed, accounts, tracker installedDone
- Week 1 · first task, daily check-in, tools walkthroughIn progress
- Day 30 · expectations review, first invoiceUpcoming
- Day 90 · performance reviewUpcoming
The pack gets you to a sensible first draft in minutes. Have your own adviser check anything you’re unsure of — especially if the role is unusual, the worker will handle sensitive data, or you’re not sure the arrangement is genuinely contracting.
Contracts and onboarding questions
Which countries are covered?
The Philippines, Vietnam, Indonesia, India and Malaysia — the five countries workers on VirtualWorkers.Asia come from. Each has its own contractor agreement; the policies, checklists and templates are shared.
Is this legal advice?
No. These are templates written in plain English for the common case: an Australian or New Zealand business engaging an independent contractor overseas. Have a lawyer or accountant look over anything you’re unsure of, especially for unusual roles or workers who will handle sensitive data.
What format are the documents in?
Editable Word documents and Google Docs for the agreements and policies, and spreadsheets for the checklists, invoice and timesheet. Fill in the marked blanks and you’re done.
Is a remote worker in the Philippines my employee or a contractor?
On VirtualWorkers.Asia you engage the worker directly as an independent contractor — they invoice you monthly and you pay them directly. The pack is written for that arrangement. Whether any particular relationship is genuinely contracting depends on how it operates in practice, which is a question for your own adviser.
Do I need this if I’m on Done-For-You?
No. On Done-For-You we engage, onboard and manage the worker for you, paperwork included.
Can I use my own contract instead?
Of course. The pack is there so you don’t have to start from a blank page. Plenty of employers use their own agreement and just take the checklists and invoice template.
What do I need to get started?
An Elite plan, and the basics of the role: title, monthly rate, hours, start date and the tools the worker will use. Dashboard → Docs pack, pick the country, fill in the blanks.
Get the paperwork out of the way.
Post a free job, then go Elite and send a proper agreement the day you say yes.
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